Your work life is busy. We want to give you some hours back.

Electronic personnel files

Reduce the effort involved in searching for employee related information. The personnel files section stores everything in one place so it is easily accessible at any time, from any device, anywhere.

Expenses management

Employees can claim both purchase expenses and mileage expenses within seconds. Use purchase codes and references, upload a receipt, and send. Approvers can view a comprehensive report, approve the expense, mark it as paid, then reconciled and add it to the payroll report. Employees will be notified each step of the way

Leave and absence management

Save hours of time with the leave/holiday booking tool. Employees can log on to the portal or use the mobile app to see how many days/hours leave they have remaining and then request time off. Approval requests are sent to managers who can easily see who else is off at that time.

Store and control employee documents

Generate letters or documents using the letter generation tool and distribute it to the relevant employee(s) within seconds. Upload, distribute and store any kind of document (including videos and audio recordings) securely. Request employees declare they have read and understood and or sign the documents you share with them.

Accident logbook

Throw away the expensive, paper-based accident book with this useful feature. Record accidents and access information within seconds via the reports. Capture the information required by the Health and Safety executive with the built-in accident log.

Conduct risk assessments

Create a risk assessment within minutes and in just three easy steps:

identify the risk, who may be impacted,

the hazards, the possible outcomes, likelihood

control measures.

Automatically produce a NEBOSH/IOSH style risk assessment report PDF and a QR code which can be placed on or near the risk and scanned to reveal the report. Effortlessly find and view all risk assessments which are stored securely within the reports section.

Safety and risk audits

Ensure compliance by using the various checklist templates for risk audits and assessments, or effortlessly create and customise your own using the evaluation tool. Conduct audits by employee, department and sites and assess the results using the traffic light-based reporting system.

Store, send and sign safe working procedures

Make it easy for employees to receive important policies, safe working procedures, toolbox talks and so on via the company documents section. Create or upload any type of document, send to the relevant employees, and track them to ensure they have been read, understood, and signed for. Produce an audit trail of compliance that is accessible on any device, at any time.

Absence management

Comprehensive leave, sick leave, lateness, and other absence reports keep you informed. Spot emerging absence trends with the colour coded graphs and charts. Record the reason for absence, whether it relates to known conditions, should contribute to the Bradford Factor score, whether fit notes and other medical certificates have been provided and return to work meeting scheduled.

Automatically generated time sheets

Save hours of time and ditch the spreadsheets with timesheets that are automatically generated by clocking in and out activity. Each clock in and out activity is recorded, and colour coded for ease. See where clock ins and outs took place on a map and identify the device, IP address and browser used to clock in. Track over (and under) time and link clocking activity to the payroll report.

Bradford factor scoring

Objectively manage absence using the Bradford factor scoring system. Customise the score thresholds and select which absences should contribute towards the score. Managers can view the “league table of shame” to ensure appropriate action has taken place.

Clocking in and out

Employees can clock in and out at the touch or click of a button on any device, or by scanning their phone against a QR code. Control and restrict how and when employees clock in and out and receive notifications if late. Link existing clocking methods via API and add notes to clock ins and outs if required.

Shift rotas

Put together a shift rota within three mouse clicks and distribute to your employees with a fourth. View the cost of the shift before you publish it, ensuring you operate within your budget. Create open shifts for casual workers to ensure all necessary hours are covered. Choose whether employees can swap or decline shifts. Employees can see their shifts on any device, at any time making it easy to keep them informed.

Training expiry reminders

Have the security of knowing you will be reminded before training expiry dates come around. Set who should receive reminders and how long in advance they should be received.

Training log

Store all employee training information in one, easy to access place. Record all qualifications, courses attended, results, expiry, costs, and training provider details for a full audit trail of both internal and external training.

Training matrix reports

Identify which employees are trained in which areas within seconds using the matrix report. See if any training is coming up for renewal, look at the associated costs, providers, and qualifications.