Alcumus Info Exchange Module of the Month

We explore the Planned Maintenance module of our Property and Asset Management software, explaining how it benefits businesses of all sizes.

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Written by: alcumus
11th September

Planned maintenance is essential to any organisation managing a large property portfolio. It not only ensures that assets within a building are fully functional for as long as possible, avoiding unplanned operational shutdowns; it helps to fulfill statutory compliance obligations and manage maintenance costs more effectively.

A planned maintenance schedule will comprise of a broad range of assets, varying degrees of maintenance frequencies and a number of suppliers to perform the works required. As a direct result, planning and proactively managing becomes time consuming and complex.

Challenges will include:

  • Scheduling works and assigning suppliers
  • Monitoring supplier performance and overdue maintenance
  • Remedial action management
  • Asset life cycle management
  • Cost management including both planned and reactive works

How can software help?

  • Adopting software helps FM providers and those responsible for property management to gain transparency and visibility over their assets and planned maintenance schedules.
  • It permits organisations to create a digital footprint of their property portfolio, including properties, assets, suppliers and maintenance history.
  • It enables more effective preventative management, from creating maintenance schedules and assigning contractors to automating reminders including escalation of overdue jobs.
  • Dashboard and reporting functionality allows FM and property managers to gain control over their schedules, suppliers, remedial actions and costs, saving invaluable time and enabling a proactive approach.
  • Access can be provided any time and anywhere to both FM/Maintenance teams and suppliers utilising offline application and remote form functionality, removing duplication of effort and creating a digital maintenance history.

Don’t just take our word for it….

Working with thousands of commercial property owners, investors and developers across the UK and Ireland, Lambert Smith Hampton (LSH) offers expert advice and services across the entire property industry. A client of Alcumus for a number of years, in 2013, LSH adopted Alcumus Info Exchange to manage both their property management and compliance needs.

Read our interview with Mark Stewart, Health and Safety Director at LSH, to find out how LSH utilise our Planned Maintenance module to manage their planned asset maintenance in accordance with the SFG20 standard maintenance specification.

Discover more about our Info Exchange software solution.