Conducting and reporting on internal audits can be a hugely time consuming and complex process. Safety inspections, quality checks, surveys, inspections and monthly audits regularly cause headaches for organisations, but this activity is essential in order to ensure that they operate compliantly and mitigate future risks. However, there are common challenges that businesses face when trying to manage their audits and inspections.
Accountability – Audits and inspections typically create a large volume of tasks for a significant number of people around an organisation. If these tasks are recorded using manual or paper-based processes, then it becomes increasingly difficult for staff to accurately track and manage the output of audits. This results in organisations struggling to attribute and measure accountability, which also results in incomplete evidence trails.
Inaccurate data – Larger organisations are likely to undertake a significant number of audits and inspections which will create large volumes of data. If this information is not captured accurately and consistently, it will prove very difficult to interrogate the information, identify trends and establish meaningful conclusions.
Lack of visibility – Traditional audit and inspection reports are often highly detailed but static in nature, which means that that it is very difficult for stakeholders to have an overarching view of schedules, remedial actions and frequency of audits and inspections. This often results in companies adopting a reactive, rather than proactive approach.