Conducting risk assessments is a requirement that nearly every business needs to undertake to ensure that all employees are working in a safe environment. The wide variety of risk assessments and the steps that organisations must be taken to prevent harm to their staff often results in this process becoming a significant administrative burden. Specific challenges include:
Static and rigid documentation – Risk management is dynamic process; however, the documents that are used to record them are often static views of their potential impact. This often results in information becoming out of date very quickly, leaving organisations vulnerable to accidents, incidents and fines from the HSE.
Visibility of information – Many organisations span several sites, with health and safety managers often relying on other members of staff to undertake risk assessments on their behalf. This can result in a variable quality of risk assessments which, in turn, creates an inconsistent view of where the risks lie.
Manual process – Risk assessments are an extremely time consuming and manual process. The use of paper-based forms exacerbates this issue, resulting in managers viewing risk assessments as a hindrance rather than a support for their business.
Alcumus Info Exchange’s risk assessment module combines clear user functionality with automated processes to ensure consistency.
Info Exchange’s functionality provides managers with a dashboard view of their risk assessment status and the ability to generate reports at the touch of a button, creating visibility and confidence that their organisation is compliant.
Organisations can build a library of risk assessment descriptions and associated hazards, along with a bank of essential questions to ask.
This functionality enables an organisation to review their current data against historical trends. This helps managers to adopt a proactive approach to risk mitigation by enabling KPIs to be set and monitored.
The audit trail helps managers to adopt a proactive approach by offering visibility of actions, their status, who is responsible for them and whether any remedial actions need to be undertaken.
When an action is completed, it can be reviewed by a manager and closed off. This adds an extra level of security into the process whilst enabling accountability and visibility across all sites and employees.
Alcumus Info Exchange’s functionality gives organisations the ability to share procedure documents with employees, helping to inform them on best practice when conducting assessments. This ensures all assessments are completed to a consistent standard across the business.
The ability to provide read access to employees means that risk assessment results can be shared with additional user groups with the confidence that amends won’t be made. This provides visibility and transparency whilst ensuring data is protected.
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